Punch Time Tracker

Open your Airtable base, choose a project, and punch in. That’s the daily flow with Punch Time Tracker: block a focus window on the calendar, start the timer, and tag the session with client, task, and billable status. Add quick notes for context (briefs, links, ticket IDs) so you don’t hunt later. If you lose signal on the move, keep working—offline punches sync when you’re back online. On mobile, tap to start/stop, switch tasks, or log a short admin block between meetings. Set defaults per project (rate, billable flag, rounding rules) to make capture fast and consistent.

Plan the week by dragging blocks on the calendar view to protect deep-work time, then assign them to yourself or teammates. The team directory keeps roles, skills, and capacity in one place so you can route work to the right person. Add PTO and holidays for each employee to prevent overbooking before it happens. If a shift runs long, overtime rules kick in automatically and flag entries for approval. Move blocks as priorities change; the app keeps planned vs. actual aligned so you always know what slipped and what shipped.

When it’s time to review, open the dashboard to see trends that matter: where focus hours cluster, the ratio of billable to internal time, and which projects absorb the most context switching. Compare planned blocks with tracked time to spot scope creep early. Heatmaps reveal your most productive windows; use that to schedule calls outside peak creation hours. Automatic capture pulls exact in-and-out timestamps from punches and fills gaps with suggested durations you can confirm or edit. Filter by client, tag, person, or date to answer questions in seconds.

Close the loop with clean outputs. Generate timesheets per person or project, route them for sign-off, and export to CSV or PDF. Apply multiple billing rates by role or individual, include overtime premiums, and separate non-billable work for transparency. Build invoice drafts from approved hours with itemized lines, rounding rules, and memos. Consultants quote faster using historical averages; agencies spot underpriced retainers; product teams justify roadmap allocations. Whether you’re writing copy, coding features, producing videos, or managing operations, the workflow is the same: block time, punch in, review the data, and bill with confidence.